A non-profit board meeting agenda is a crucial tool in ensuring that board meetings are productive and efficient. It helps to keep the meeting focused and on track, allowing board members to discuss and make decisions on important matters. In this article, we will provide you with a template for a non-profit board meeting agenda that you can use in your organization.
Table of Contents
- Agenda Overview
- Call to Order
- Approval of Minutes
- Reports
- Old Business
- New Business
- Discussion Items
- Announcements
- Adjournment
Agenda Overview
The agenda overview sets the tone for the meeting and provides a brief outline of what will be discussed. It is important to include the date, time, and location of the meeting at the top of the agenda. This will help board members to plan their schedules accordingly.
Call to Order
The call to order marks the official start of the meeting. The board chair or president should call the meeting to order and welcome the board members. This is also an opportunity to introduce any guests or new board members.
Approval of Minutes
During this agenda item, the board will review and approve the minutes from the previous meeting. The minutes should accurately reflect the discussions and decisions made during the previous meeting. Board members should have received a copy of the minutes in advance to review.
Reports
This agenda item allows board members to receive updates on the organization’s activities and progress. Reports can include financial reports, committee reports, and reports from the executive director or other staff members. It is important to keep these reports concise and provide enough information for board members to make informed decisions.
Old Business
Old business refers to any unfinished business from previous meetings. This agenda item allows board members to revisit and discuss any unresolved matters. It is important to allocate enough time for thorough discussions and decision-making.
New Business
New business refers to any new matters that require the attention and decision of the board. This agenda item allows board members to discuss and make decisions on new initiatives, projects, or issues. It is important to provide board members with any necessary background information or supporting documents in advance.
Discussion Items
This agenda item allows board members to engage in open discussions on specific topics or issues. It is important to set clear guidelines for discussions and ensure that all board members have an opportunity to share their thoughts and perspectives. The board chair or president should facilitate the discussion to keep it focused and productive.
Announcements
This agenda item allows board members to make any announcements or share important updates. It is important to keep these announcements brief and relevant to the board’s work. Board members should be encouraged to share any relevant news or information that may impact the organization.
Adjournment
The adjournment marks the end of the meeting. The board chair or president should formally close the meeting and thank board members for their participation. This is also an opportunity to remind board members of any upcoming meetings or deadlines.
By following this non-profit board meeting agenda template, you can ensure that your board meetings are organized, efficient, and productive. Remember to adapt the template to suit the specific needs and requirements of your organization. With a well-planned agenda, your board meetings will be a valuable opportunity for board members to collaborate and make informed decisions.